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5 Holiday Hybrid (in-Person and Virtual) Office Party Ideas

Events

hybrid event

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October 19, 2021

Planning your company’s holiday party? Go hybrid! With many workers remaining remote, it’s a great way to bring on the cheer for everyone. Check out our five fun (really!) ideas to combine a virtual event with an in-person bash that’ll make everyone jolly! 

What is a Hybrid Event?

In a nutshell, a hybrid event integrates both in-person and virtual guests. For remote attendees, you don’t want them just passively watching a live stream. Instead, you want them to be able to participate in activities, and engage in the festivities!  Therefore, a successful hybrid event will create an interactive experience for everyone, no matter where they are. 

 Don’t let the dual nature of a hybrid event make you more anxious than a last-minute shopper.  With the right hybrid event platform (check ours out—it’s easy to use and packed with tools and integrates with live stream services), putting together a holly, jolly celebration is a snap.

Hybrid Holiday Event Planning Tips

  • Come up with a theme that will create a cohesive experience for both virtual and physical guests. Then, ensure it extends to remote guests through food delivery, activities, and swag.
  • Make sure the hybrid event platform where virtual guests attend looks and ‘feels” like the physical event. For instance, if in-person guests walk into a winter wonderland, your event page should reflect that same snowy vibe. 
  • Remember to budget for both in-person and virtual event elements! Therefore, consider everything from the venue for the live event to video cameras, a hybrid event platform, and virtual swag bags. 
  • Virtual attendees are not inclined to stay online for hours. So, schedule things so that they can participate but aren’t sitting with their device all night. 

5 Festive Hybrid Holiday Party Themes

Cozy Winter Lodge

Dress code:  Ugly holiday sweaters or après-ski clothes. 

Food for everyone: Have a hot chocolate station in person and provide gourmet hot chocolate kits to those who are remote. Offer virtual guests gift cards so they can order their favorite cozy foods. 

Activities for everyone: Ugliest sweater contest, trivia contest, and gingerbread cookie decorating (send premade cookies and decorations to those remote). 

Entertainment: Carolers and karaoke—live-streamed, of course! 

Holiday Luau

Dress code: Tropical! Hand out leis and send them to everyone remote.

Food for everyone: Fruit kabobs, macadamia nut cookies, and coconut macaroons are great in person and easy to send in a gourmet box. For remote guests, provide a gift card so that they can buy island-themed dinners like teriyaki salmon or poke bowls from local restaurants. 

Activities for everyone: Hawaiian Pictionary – make a list of things from Hawaii and toss them all into a beach hat. Choose one for each Pictionary team (virtual vs. in-person to keep everyone interacting!). Aloha Bingo—Instead of numbers on the Bingo card, use things from the island like pineapples, starfish, volcanos, and sea turtles (be sure to provide cards via PDF or delivery to remote guests). Of course, the person to achieve bingo has to call out Aloha! 

Entertainment: Traditional Hawaiian dancers and ukulele.

Merry Night at the Movies

Dress code: Ask guests to dress as their favorite movie character or as if they will be on the red carpet. 

Food for everyone: Gourmet popcorn, fizzy beverages, deluxe candy. Offer remote guests gift cards so they can buy their favorite movie-night fare.

Activities for everyone: Organize a name-that-holiday-movie contest (complete with clips) and celebrity trivia. If guests dress as a character, have a best-dressed contest!

Entertainment: Celebrity impersonators or a comedian.

A Rock n Roll Holiday

Dress code: Rock star 

Food for everyone: Anything that would be in the green room backstage—M&Ms, gourmet nuts, cut-out cookies in the shape of guitars. Think about giving everyone working remote a gift card to order sliders or pizza for dinner.

Activities for everyone: Name That Tune, rock and roll trivia

Entertainment: Live cover band that plays all the rock holiday music.

Back to the (Holiday) Future

Dress code: Totally ‘80s

Food for everyone: Neon cookies, Cool Ranch Doritos, Tab, Ritz crackers, and an assortment of cheese. Consider sending remote guests a food delivery gift card for favorite ‘80s foods like pizza or posh French food. 

Activities: ‘80s holiday movie trivia, ‘80s Jeopardy, and a moonwalking contest.

Entertainment: A live (and live-streamed) magician, screenings of Christmas Vacation or Die Hard.

Hybrid Events are Here to Stay

Though the pandemic seems to be loosening its grip and in-person parties are possible, not everyone is going to feel comfortable just yet. Plus, many workers are still working in a non-office location that may not be nearby. Either way, one thing is sure—COVID-19 changed the work landscape for good, and not everyone will return to the office. Hosting hybrid events is inclusive for everyone! 

Ready to get started planning your hybrid holiday party? Learn more about our hybrid event platform by clicking the button below.

Create Your Hybrid Event

How Selling Prom Tickets Online Works

Creating a ticket sales page takes no time, and you can customize it so it matches your prom theme and school branding. Here’s the shape of it:
  1. Create the event. Name (Enchanted Forest Prom, 2026), date, venue, capacity, dress code, anything else students should know.
  2. Set ticket types and prices. Most committees do one student ticket plus one guest or date. Some add an early bird ticket tier at a $10 discount for the first two weeks.
  3. Grab a shareable link. Drop it in the school newsletter, add it to a QR code on your prom posters, then drop it into the school’s socials and the committee group chat so everyone can share within their networks, and the principal’s morning announcements.
  4. Collect the money. Card and digital wallet payments flow straight into your account, whether someone pays in person at school or at the door on prom night.
  5. Scan tickets at the door. Each student arrives with their printed prom tickets or a digital version. A volunteer scams them using their phone.

6 Things to Look For in a Prom Ticketing Service

Not every ticketing platform is set up for school events. Three things that matter:
  1. Real-Time Data: Student planners and faculty advisors need to monitor sales and revenue, and access updated attendee reports.
  2. Clear Fees: Every platform makes its money through fees. These fees can be passed on to buyers or absorbed by the school. In addition, when credit cards are involved, processing fees always apply but may not be included in your free ticketing platform’s service. When these are not included in the platform price, you’ll need to organize online payments separately, which can result in a much higher per-ticket cost on your end.
  3. Online and physical tickets: Printing prom tickets is something many schools do – they’re a great memento of the night, and make the experience more special. Make sure your platform’s capabilities include tracking and scanning both printed and digital tickets.
  4. Easy attendee check-in: Look for a platform that lets you scan without an app or special equipment. When faculty can scan tickets using their mobile phone‘s browser, getting up to speed takes less time.
  5. Attendee management: You’ll want to track students as they enter, leave, and return. Ensure your service can support this.
  6. Ticketing adaptability: Creating ticket bundles, reserved seating, and comp codes for VIPS means your chosen platform needs to be flexible.

What to Charge For Tickets To Prom and When to Sell

On average, a prom ticket costs between $55–$125. The exact number depends on the venue, what the night includes (DJ, photos, dinner, flowers, and the like).

Pre-prom ticket sales strategies

  • Early Bird discount. Knock $10–$15 off the standard price for the first 2–3 weeks of sales. An early bird ticket strategy rewards students who buy first, builds momentum, and gives your committee how the night is tracking weeks before prom.
  • Group bundles. Offer a small discount for friend groups buying 4 or 6 tickets together. Ticket bundling speeds up sales and they nudge friend groups to commit early.
  • Reserved tables. If you want groups to sit together, set up your ticketing with reserved seating and sell whole tables as a single package.
  • Day-of door pricing. Charge $10–$15 more at the door than online to  encourages families to pre-buy.

When to sell tickets

Open sales 6–8 weeks before prom, switch from early bird to standard pricing 2–3 weeks in, and close online sales 24–48 hours before the dance so you can finalize the catering count.

A note on the platform side: Eventgroove’s setup is free, and the service fee on paid tickets is small (2% + $0.75 per ticket). You can pass that fee on to ticket buyers, and for free events, there are no fees at all.

If you’re looking for an efficent and easy way to sell school dance tickets and manage your attendees, we’d love it if you gave Eventgroove a try. Our ticketing platform is free for organizers, with low ticket-buyer fees, no hidden charges, and no contracts. Plus, we’re also online printers, so you order custom prom tickets, VIP  badges, and flyers all in one place.

Want to see Eventgroove in action?

We’d love to show you! Schedule a one-on-one demo with our expert sales team.

Request a Demo

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