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Announcement: The New Experience Page Is Here

new experience page

Fundraising | News

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July 7, 2021

At Eventgroove Fundraising, our goal has always been to provide nonprofit organizations with an effective, intuitive fundraising platform that helps them reach new donors, engage existing donors and raise more money. 

 With this goal in mind, we are proud to announce the launch of the next generation of the Eventgroove Fundraising Campaign Page: The Experience Page.  

The Experience Page serves as a hub for all your Eventgroove Fundraising fundraising activities and ensures that you’ll be able to raise money with ease. The Experience Page includes many new features and benefits designed to delight both nonprofits and their donors.  

These new features include: 

1. A sleek, modern design

The Experience Page is modern, clean, and polished. With this look, your campaigns will always appear modern and secure.  

2. Intuitive, easy-to-use navigation for donors

It’s easy for donors to find ways to support and donate when they’re using the new navigation controls. These new navigation controls make it simple to move between sections on a multi-activity experience and navigate the page with ease. 

3. A new layout for single-activity experiences

Fundraising experiences with only one activity (like a raffle that does not include any additional components), are now displayed using a layout that highlights everything in one place. Without the need to navigate to separate tabs to do things like view items, place bids, or buy tickets, donors will be able to engage seamlessly.  

4. Livestreaming enhancements

Livestreaming and hybrid events were top of mind during the design phase of the Experience Page. With new features, like a countdown clock that will let viewers countdown to the livestream date, donors won’t have any trouble getting excited about events.  

5. Real-time updates

It’s easy to keep your donors up to date with a donation and comment feed, fundraising thermometer, and total amount raised ticker. Without delays or the need to refresh the page to see updates, you and your donors will be more informed than ever! 

When donors know what they want, they KNOW what they want. The item search bar now allows donors to quickly search and find any prize, item, or ticket you have available.  

What Existing Eventgroove Fundraising Customers Need to Know 

If you’re an existing customer, you won’t need to do anything to ensure that your Campaign Page is upgraded to the new Experience Page.  

The new Experience Page launched on July 7th, 2021, and everything you’ve set up, including images, content, and customization, will transition seamlessly to the new Experience Page format.  

You don’t need to do anything to prepare for the update, and you won’t be charged anything.  

How Selling Prom Tickets Online Works

Creating a ticket sales page takes no time, and you can customize it so it matches your prom theme and school branding. Here’s the shape of it:
  1. Create the event. Name (Enchanted Forest Prom, 2026), date, venue, capacity, dress code, anything else students should know.
  2. Set ticket types and prices. Most committees do one student ticket plus one guest or date. Some add an early bird ticket tier at a $10 discount for the first two weeks.
  3. Grab a shareable link. Drop it in the school newsletter, add it to a QR code on your prom posters, then drop it into the school’s socials and the committee group chat so everyone can share within their networks, and the principal’s morning announcements.
  4. Collect the money. Card and digital wallet payments flow straight into your account, whether someone pays in person at school or at the door on prom night.
  5. Scan tickets at the door. Each student arrives with their printed prom tickets or a digital version. A volunteer scams them using their phone.

6 Things to Look For in a Prom Ticketing Service

Not every ticketing platform is set up for school events. Three things that matter:
  1. Real-Time Data: Student planners and faculty advisors need to monitor sales and revenue, and access updated attendee reports.
  2. Clear Fees: Every platform makes its money through fees. These fees can be passed on to buyers or absorbed by the school. In addition, when credit cards are involved, processing fees always apply but may not be included in your free ticketing platform’s service. When these are not included in the platform price, you’ll need to organize online payments separately, which can result in a much higher per-ticket cost on your end.
  3. Online and physical tickets: Printing prom tickets is something many schools do – they’re a great memento of the night, and make the experience more special. Make sure your platform’s capabilities include tracking and scanning both printed and digital tickets.
  4. Easy attendee check-in: Look for a platform that lets you scan without an app or special equipment. When faculty can scan tickets using their mobile phone‘s browser, getting up to speed takes less time.
  5. Attendee management: You’ll want to track students as they enter, leave, and return. Ensure your service can support this.
  6. Ticketing adaptability: Creating ticket bundles, reserved seating, and comp codes for VIPS means your chosen platform needs to be flexible.

What to Charge For Tickets To Prom and When to Sell

On average, a prom ticket costs between $55–$125. The exact number depends on the venue, what the night includes (DJ, photos, dinner, flowers, and the like).

Pre-prom ticket sales strategies

  • Early Bird discount. Knock $10–$15 off the standard price for the first 2–3 weeks of sales. An early bird ticket strategy rewards students who buy first, builds momentum, and gives your committee how the night is tracking weeks before prom.
  • Group bundles. Offer a small discount for friend groups buying 4 or 6 tickets together. Ticket bundling speeds up sales and they nudge friend groups to commit early.
  • Reserved tables. If you want groups to sit together, set up your ticketing with reserved seating and sell whole tables as a single package.
  • Day-of door pricing. Charge $10–$15 more at the door than online to  encourages families to pre-buy.

When to sell tickets

Open sales 6–8 weeks before prom, switch from early bird to standard pricing 2–3 weeks in, and close online sales 24–48 hours before the dance so you can finalize the catering count.

A note on the platform side: Eventgroove’s setup is free, and the service fee on paid tickets is small (2% + $0.75 per ticket). You can pass that fee on to ticket buyers, and for free events, there are no fees at all.

If you’re looking for an efficent and easy way to sell school dance tickets and manage your attendees, we’d love it if you gave Eventgroove a try. Our ticketing platform is free for organizers, with low ticket-buyer fees, no hidden charges, and no contracts. Plus, we’re also online printers, so you order custom prom tickets, VIP  badges, and flyers all in one place.

Want to see Eventgroove in action?

We’d love to show you! Schedule a one-on-one demo with our expert sales team.

Request a Demo

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