5 Community Engagement Strategies for Nonprofits

As a small, grassroots nonprofit organization, community engagement is crucial to achieving your mission and goals. By building relationships with people in your community, you’re increasing awareness of your mission. Engagement isn’t just important to those who’ve never or barely interacted with your organization. It’s essential for existing supporters, too.

“Even if they have a strong connection to the nonprofit’s mission, supporters will have a hard time connecting with nonprofits that only ever message them to ask for more donations. To build a community that cares about the success of your nonprofit specifically, you’ll need to provide donors with valuable opportunities to get involved and engage with your organization.” – The Association of Fundraising Professionals, Back to Basics: Building a Strong Community of Support for Your Nonprofit

All of that sounds like something that should be a top priority.

However, finding the time to conceive community outreach programs can be a challenge for organizations with limited resources. While we can’t help you with the time and money part, we can help with a few community outreach ideas!

Some require more time than others, and, while community outreach is key, we don’t condone raising stress levels to DEFCON 1.

Taking any step to build community relationships is a job well done!

 

5 Community Engagement Ideas

Number 1

Offer Classes and Courses

While offering a course or clinic may not sound instantly practical or helpful, it’s actually both. Not only are you engaging potential new supporters, but you’re also providing existing donors with another way to support your mission. Foundation List’s article Nonprofit Marketing Tactics That Revolutionarily Grow Organizational Awareness illustrates the point with a great example:

“Smaller nonprofits have also had success adding new service lines or fee-for-service models to increase their budget and impact…The Wildflower Center: The Lady Bird Johnson Wildflower Center is a nonprofit organization based in Austin, Texas, that aims to conserve native plants and their landscapes. In addition to its conservation efforts, the Wildflower Center also offers a variety of educational programs, including workshops, classes, and camps. These programs are fee-based and generate income for the organization. The Wildflower Center has been able to expand its offerings and engage more people in its mission through the additional revenue generated by its educational programs.”

Gather your team and brainstorm. There may be a great offering you can create that reinforces your community roots and act as a new revenue stream!

Number 2

Sell Custom Merchandise

Consider creating custom merch like mugs or hats that promote your nonprofit’s mission.

On the surface, this seems like a big upfront expense, and who really needs more stuff? However, items like t-shirts are a super way to spread awareness. You can sell it, gift it as swag, and ask volunteers to rock their cool pins or shirts at events. Make your merch represent your brand and people who support you will be proud to show off.

KCRW, NPR’s Los Angeles outpost, does a great job of this. The KCRW store has many appealing branded items that double as donor gifts during pledge drives.

Number 3

Partner with Local Businesses

Teaming up with a local business that shares your organization’s values is a great way to engage your local community.

As the American Express article How to Build a Strong Brand Community with Loyal Customers points out, businesses need to build a community, too.

“Brands that have a social impact that helps the larger community are especially effective,” says Joy Panos Stauber, President of Stauber Brand Studio, a brand communication company. “If your customers buy a product, and your company donates to people in need with each sale, this is a good way of supporting a larger community while also building community around your brand.”

Additionally, you can offer to promote their business through your online presence and social media accounts in exchange for their support. 

Number 4

Participate in Community Events

Connect with members of your community who may not be familiar with your nonprofit by participating in local events.

Festivals, farmer’s markets, and maker fairs like those at area breweries or wineries are a great place to start. Set up a table with activities and engage passersby. In doing so, you’ll foster a sense of community, and raise awareness.

Though you’re priority while at the event isn’t to raise money, it’s always a good idea to be prepared. Bring a table sign and printed postcards with a QR code so that anyone who wishes to can scan to donate to your nonprofit’s mission.

Number 5

Tell Your Organization's Story

Show people the difference your organization makes. Doing so will make it easier for your target audience to connect with your mission and inspire community involved.

Charity Digital’s How to put storytelling at the heart of fundraising is a comprehensive resource on how to create content that tells your nonprofit’s story. User-generated content is an excellent option for any organization to utilize. It saves you time and helps your org to reinforce relationships with supporters.

“User-generated content is media — including photos, videos, graphics, stories, etc. — that is contributed by individual users of a website or social media platform. User-generated content is valuable because it eases the burden of creating original content from the organization itself, while at the same opening up ample opportunities for increased engagement and participation. It inspires fans and advocates, encourages creativity, and shows that the organization values it supporters.” –Telling Your Non-Profit’s Story through User-Generated Content via Georgetown University’s Center for Social Impact in Communication.

 

In conclusion, your organization must engage with its community to attract new supporters. Just remember to focus on building relationships with your supporters and providing value to them. Doing so can create a strong foundation for your nonprofit to grow and continue to make a meaningful impact.

Ready to Get Started?

If you aren’t already using a fundraising platform, consider Eventgroove! We make everything easier, from fundraising to registering community outreach event attendees. Plus, when you use our  online printing services, making ordering custom printed postacrds a snap. 

How Selling Prom Tickets Online Works

Creating a ticket sales page takes no time, and you can customize it so it matches your prom theme and school branding. Here’s the shape of it:
  1. Create the event. Name (Enchanted Forest Prom, 2026), date, venue, capacity, dress code, anything else students should know.
  2. Set ticket types and prices. Most committees do one student ticket plus one guest or date. Some add an early bird ticket tier at a $10 discount for the first two weeks.
  3. Grab a shareable link. Drop it in the school newsletter, add it to a QR code on your prom posters, then drop it into the school’s socials and the committee group chat so everyone can share within their networks, and the principal’s morning announcements.
  4. Collect the money. Card and digital wallet payments flow straight into your account, whether someone pays in person at school or at the door on prom night.
  5. Scan tickets at the door. Each student arrives with their printed prom tickets or a digital version. A volunteer scams them using their phone.

6 Things to Look For in a Prom Ticketing Service

Not every ticketing platform is set up for school events. Three things that matter:
  1. Real-Time Data: Student planners and faculty advisors need to monitor sales and revenue, and access updated attendee reports.
  2. Clear Fees: Every platform makes its money through fees. These fees can be passed on to buyers or absorbed by the school. In addition, when credit cards are involved, processing fees always apply but may not be included in your free ticketing platform’s service. When these are not included in the platform price, you’ll need to organize online payments separately, which can result in a much higher per-ticket cost on your end.
  3. Online and physical tickets: Printing prom tickets is something many schools do – they’re a great memento of the night, and make the experience more special. Make sure your platform’s capabilities include tracking and scanning both printed and digital tickets.
  4. Easy attendee check-in: Look for a platform that lets you scan without an app or special equipment. When faculty can scan tickets using their mobile phone‘s browser, getting up to speed takes less time.
  5. Attendee management: You’ll want to track students as they enter, leave, and return. Ensure your service can support this.
  6. Ticketing adaptability: Creating ticket bundles, reserved seating, and comp codes for VIPS means your chosen platform needs to be flexible.

What to Charge For Tickets To Prom and When to Sell

On average, a prom ticket costs between $55–$125. The exact number depends on the venue, what the night includes (DJ, photos, dinner, flowers, and the like).

Pre-prom ticket sales strategies

  • Early Bird discount. Knock $10–$15 off the standard price for the first 2–3 weeks of sales. An early bird ticket strategy rewards students who buy first, builds momentum, and gives your committee how the night is tracking weeks before prom.
  • Group bundles. Offer a small discount for friend groups buying 4 or 6 tickets together. Ticket bundling speeds up sales and they nudge friend groups to commit early.
  • Reserved tables. If you want groups to sit together, set up your ticketing with reserved seating and sell whole tables as a single package.
  • Day-of door pricing. Charge $10–$15 more at the door than online to  encourages families to pre-buy.

When to sell tickets

Open sales 6–8 weeks before prom, switch from early bird to standard pricing 2–3 weeks in, and close online sales 24–48 hours before the dance so you can finalize the catering count.

A note on the platform side: Eventgroove’s setup is free, and the service fee on paid tickets is small (2% + $0.75 per ticket). You can pass that fee on to ticket buyers, and for free events, there are no fees at all.

If you’re looking for an efficent and easy way to sell school dance tickets and manage your attendees, we’d love it if you gave Eventgroove a try. Our ticketing platform is free for organizers, with low ticket-buyer fees, no hidden charges, and no contracts. Plus, we’re also online printers, so you order custom prom tickets, VIP  badges, and flyers all in one place.

Want to see Eventgroove in action?

We’d love to show you! Schedule a one-on-one demo with our expert sales team.

You May Also Like…

0 Comments

Trackbacks/Pingbacks

  1. How to Enhance Your Nonprofit’s Written Content with Artificial Intelligence – Nonprofit Tech for Good - […] “Please write 3 energetic tweets for this article by the Eventgroove brand for an audience of nonprofit professionals and…