Eventgroove for schools

Musicals, summer camps, games, prom, hybrid school fundraising…run any K-12 or university event with Eventgroove! Enable access and assign roles for volunteers and maintain your brand at an affordable price.

Your school-event platform for free

As a school-event organizer, there is no cost to use Eventgroove! You have the option of rolling service and processing fees into the ticket price. At 2.0% + $0.50 per ticket, our service fees are among the lowest in the industry; integrated with Stripe payment processing, they will charge 2.9% + $0.30 per transaction.

Team effort

Make it easy for parents, students, and alumni to take an active role in school events.

 

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Multi-user permissions. Customize what parents, staff, and alumni can do within your events. Approve helpers to edit event details while restricting other actions such as payment processing. 

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Limited event access. Assign collaborators to single or multiple events, depending on their role.

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Balance the workload. Enable co-organizers to create events as well as receive emails from attendees.

Learn more about multi-user access→

Venue management

Manage all campus spaces—from the playing fields, classrooms, and auditorium to the gym—within your event dashboard. Set capacity limits so you’ll never oversell no matter what ticket types are offered.

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Reserved seating. Allow attendees to choose the exact seat they want for the school musical or game. Our customer service team will replicate your seating chart online for free and can configure for bleachers, auditoriums, tables, and much more! Learn more

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Socially distant seating. Ensure a safe separation of attendees. We can create reserved seating plans in accordance with your school or university’s guidelines.

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Open seating. Hosting a field day, conference, or book fair? No problem! General admission allows the flexibility to accommodate any event without assigned seats. 

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Hybrid events.  Provide a sense of community when distance learning. Embed a live stream within events and let attendees choose if they want to watch in person or online with hybrid events! 

Learn more about hybrid events→

Performance management

Manage event registration, various theatre performances, clinics, or sport seasons from one dashboard.

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Multiple performance support. Add additional performances as needed, or cancel and refund if things change.

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Free events. From AP testing and tutoring sessions to open houses and field days, there are no ticketing charges when you host a free event!

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Flexible ticketing. Set the date and time of each performance, with the option to use the same ticketing or adjust your ticketing plan for each happening. Learn more

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Virtual events.  Embed a live stream right in your event page for parent-teacher conferences, alumni gatherings, and more. 

Learn more about virtual events→

Brand integrity

Keep school spirit high!

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Completely on-brand.  Hosted on a custom URL, your private-label website features your school or university’s logo, images, colors, and text.  When parents, students, and alumni visit, there will be no doubt they’re interacting with your school.

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Brand management. Manage and update your school’s branding on each event page and site-wide.

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Consistency. Ensure cohesive branding across all events, regardless of who planned it or where it is on campus. Lock in logos, colors, and images while still enabling co-organizers to customize specifics to their event and venue. 

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School event calendar widget.  Cross-promote all your events with a customized, embeddable calendar widget. Set it to populate by date, event name, and more. 

See a sample private-label site→

Fully integrated

Connect (and impress) parents, students, faculty, and potential donors.

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Fundraising. Host a raffle, walk-a-thon,  t-shirt sale, or online auction benefitting your school and embed it right on your event’s site. Alumni, parents, and students can boost money raised through peer-to-peer fundraising. Plus, whether it’s live, virtual, or hybrid, features like text-to-give enable attendees to contribute in real time. 

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Custom marketing products. Create and print branded sales and marketing products, such as tickets, posters, t-shirts, totes, and more. Whether the drama department, alumni association, or coaches, everybody will be able to customize the products they need with the date, time, location, and other details while your K-12 or college’s brand remains intact.  

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Easy e-mail marketing. Send and receive contact lists between popular email services like Mailchimp and Constant Contact so you can effortlessly communicate with guests.

Learn more about integrations→

More features for schools

Ticket Bundles

Sell season passes, VIP access, or any ticket plan you choose. Creating custom ticket packages by combining tickets is a snap.

Learn more→

No Hidden Charges

Our service is free when you pass service and processing fees on to ticket buyers.

Learn more→

Mobile Optimized

Eventgroove is on the go! Event pages as well as the dashboard are mobile friendly.

Learn more→

Event Analytics

Access real-time guest revenue, service and processing fees, understand which promotional efforts are working, and more.

Learn more→

raffle

Flexible Ticketing

Tailor ticketing to your needs! Accept donations as well as issue offline and complimentary tickets.

Learn more→

Event Dashboard

Review ticket sales, manage events, view event analytics, and more—think of it as your virtual control panel!

Learn more→

Promotional Tools

Reach guests easily and efficiently—we’ve got built-in tools and integrations for email, text, and social-media marketing.

Learn more→

Check-In Scanner

Easy-peasy guest check-in, no app needed. Access our mobile ticket scanner directly from the guest list in your dashboard.

Learn more→

Accept Donations

Enable attendees to give more by including the option to donate on top of their ticket purchase at checkout—no additional fees are added.

Sales At The Door

Accept cash or credit card sales in real time anywhere with an internet connection right from your browser—no app required!

Learn more→

Social Sharing

Spread the word with every ticket sale! After purchasing tickets, attendees are automatically prompted to share your event.

Discount Codes

Create discount codes that ticket buyers can enter during checkout to get a discount on tickets.

Learn more→

Ready to get started? We’d love to show you the platform!