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AI Tools for Nonprofits: What’s Working in 2026

Robert Friend presents AI for Nonprofits: What's Working Now — a webinar from Eventgroove

Fundraising

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March 27, 2026

Most AI conversations aimed at nonprofits land in one of two places: overwhelming technical detail, or advice so surface-level it’s not actionable. This webinar, hosted with Nonprofit Tech for Good, is neither.

Eventgroove’s Robert Friend — a 30-year nonprofit sector veteran — spent an hour covering what AI tools for nonprofits look like in practice, for teams without a dedicated tech department.

Inside the Webinar

Robert opens with a distinction worth understanding: the difference between assistive AI (tools that respond when you ask) and agentic AI (systems that take multiple actions on their own from a single prompt). Most nonprofits are using the first kind. The second is where the real time savings are.

The centerpiece of the webinar is a live demonstration — one prompt triggering four simultaneous actions across Gmail, HubSpot, Google Calendar, and Slack, built around a donor reactivation workflow. It’s the kind of thing that sounds abstract until you see it happen in real time.

The webinar also covers:

  • Ten skills nonprofit leaders need to work effectively with AI right now
  • How to protect donor data and personal information when using AI tools
  • An honest conversation about AI ethics, bias, and staying mission-driven as automation becomes part of daily work

Who This AI Webinar Is For

This webinar is intended for nonprofit leaders and development staff who are curious about AI but not sure how far to take it.

Robert’s approach is practical and direct. No vision of what AI might do someday. Just what’s working now, for charity organizations that look a lot like yours.

Ready to put those AI-powered workflows to work? The Eventgroove fundraising platform makes it easy to launch and manage campaigns with customizable donation pages, peer-to-peer functionality, and built-in marketing tools. Plus, our integrated printing services make it easy to order raffle tickets, fundraiser invitations, and other event materials branded to your organization.

How Selling Prom Tickets Online Works

Creating a ticket sales page takes no time, and you can customize it so it matches your prom theme and school branding. Here’s the shape of it:
  1. Create the event. Name (Enchanted Forest Prom, 2026), date, venue, capacity, dress code, anything else students should know.
  2. Set ticket types and prices. Most committees do one student ticket plus one guest or date. Some add an early bird ticket tier at a $10 discount for the first two weeks.
  3. Grab a shareable link. Drop it in the school newsletter, add it to a QR code on your prom posters, then drop it into the school’s socials and the committee group chat so everyone can share within their networks, and the principal’s morning announcements.
  4. Collect the money. Card and digital wallet payments flow straight into your account, whether someone pays in person at school or at the door on prom night.
  5. Scan tickets at the door. Each student arrives with their printed prom tickets or a digital version. A volunteer scams them using their phone.

6 Things to Look For in a Prom Ticketing Service

Not every ticketing platform is set up for school events. Three things that matter:
  1. Real-Time Data: Student planners and faculty advisors need to monitor sales and revenue, and access updated attendee reports.
  2. Clear Fees: Every platform makes its money through fees. These fees can be passed on to buyers or absorbed by the school. In addition, when credit cards are involved, processing fees always apply but may not be included in your free ticketing platform’s service. When these are not included in the platform price, you’ll need to organize online payments separately, which can result in a much higher per-ticket cost on your end.
  3. Online and physical tickets: Printing prom tickets is something many schools do – they’re a great memento of the night, and make the experience more special. Make sure your platform’s capabilities include tracking and scanning both printed and digital tickets.
  4. Easy attendee check-in: Look for a platform that lets you scan without an app or special equipment. When faculty can scan tickets using their mobile phone‘s browser, getting up to speed takes less time.
  5. Attendee management: You’ll want to track students as they enter, leave, and return. Ensure your service can support this.
  6. Ticketing adaptability: Creating ticket bundles, reserved seating, and comp codes for VIPS means your chosen platform needs to be flexible.

What to Charge For Tickets To Prom and When to Sell

On average, a prom ticket costs between $55–$125. The exact number depends on the venue, what the night includes (DJ, photos, dinner, flowers, and the like).

Pre-prom ticket sales strategies

  • Early Bird discount. Knock $10–$15 off the standard price for the first 2–3 weeks of sales. An early bird ticket strategy rewards students who buy first, builds momentum, and gives your committee how the night is tracking weeks before prom.
  • Group bundles. Offer a small discount for friend groups buying 4 or 6 tickets together. Ticket bundling speeds up sales and they nudge friend groups to commit early.
  • Reserved tables. If you want groups to sit together, set up your ticketing with reserved seating and sell whole tables as a single package.
  • Day-of door pricing. Charge $10–$15 more at the door than online to  encourages families to pre-buy.

When to sell tickets

Open sales 6–8 weeks before prom, switch from early bird to standard pricing 2–3 weeks in, and close online sales 24–48 hours before the dance so you can finalize the catering count.

A note on the platform side: Eventgroove’s setup is free, and the service fee on paid tickets is small (2% + $0.75 per ticket). You can pass that fee on to ticket buyers, and for free events, there are no fees at all.

If you’re looking for an efficent and easy way to sell school dance tickets and manage your attendees, we’d love it if you gave Eventgroove a try. Our ticketing platform is free for organizers, with low ticket-buyer fees, no hidden charges, and no contracts. Plus, we’re also online printers, so you order custom prom tickets, VIP  badges, and flyers all in one place.

Want to see Eventgroove in action?

We’d love to show you! Schedule a one-on-one demo with our expert sales team.

Request a Demo

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