A Guide to Hosting Successful Virtual Events on Eventgroove

Organizing and hosting virtual events on Eventgroove is just as simple and straightforward as it is with our in-person event platform. However, virtual events do bring new challenges to event planning.

Use our Virtual Events Checklist as a planning guide for your next online event. It’s designed to walk you through setting up a virtual event from beginning to end. This checklist prompts you to consider key components of your online event and ways to execute them effectively with Eventgroove. Check your list, check it twice, and drive the results you’re looking for. 

Make sure to print out the checklist for easy use and distribution! 

1. Pre-Event: Planning Phase

Informing Ticket Buyers – Get The Word Out

Make sure to spread the word about your virtual event and keep potential attendees informed through your top traffic channels. Below are the top ways to initiate contact and stay in touch with attendees using Eventgroove. 

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Email invitation: It’s important to make an impression on potential attendees. Grab their attention with a well-designed email invitation. Take advantage of one of our easy-to-use design templates to brand for your virtual event, or create your own.
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Ticket fulfillment

When you publish a virtual event on Eventgroove, make sure to choose the ticket fulfillment that works for your team. What you select here will determine how you’ll check in guests at the event.

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Mobile tickets: display ticket information and an event link right in the email. Attendees will receive a confirmation email after purchasing or reserving their tickets. Make sure to take advantage of our awesome email template designs to customize to your audience.

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2. Go time

Before kicking off the virtual event, make sure you have these items covered.

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Designate a moderator: designate someone to monitor the live Q&A and polling on whatever streaming platform you use for your virtual event. (check out our suggestions here!)

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We're here to help!

3. Post-Event: Analyze & Improve

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Thank you email: be sure to thank your attendees for their time and provide bonus content or some other followup with a personalized email after the virtual event. This can have a larger impact than you may think and should not be a step you skip!

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Haven't tried Eventgroove for virtual events and want to learn more?

Our team is standing by, excited to learn about your organization and ready to discuss how we can help you reach your goals.

Speak with one of our knowledgeable Solutions Specialist about a 30 minute demo today.